How to save with online cleaning schedule templates

Eppie Shepherd
11 Jan 2022
5 min read

Believe it or not, most independent bars and restaurants are still relying on old school methods to manage their daily cleaning schedule for kitchens and everything else, and we’re talking everything from paper books to old dingy files that have seen better days.

Whilst you may have got by just fine on paper-based systems before, there is no denying that COVID-19 is already impacting the way that cleaning operations run for anyone working in hospitality. Ensuring that your venues are deemed a safe and secure environment for both staff and customers means that you must implement fundamental changes in the way you approach cleaning.

That being said, there has never been a more significant time to make the switch to an online template for a cleaning schedule for a proven and fuss-free way to effectively manage cleaning schedules and demonstrate compliance.

Luckily we provide just that, a completely free cleaning schedule template for you to use on top of other useful features you would pay a pretty penny for anywhere else.

Here are the top 5 reasons you should be using an online template for cleaning schedules

1. A venue-specific clean schedule that works


There shouldn’t be a one size fits all approach when it comes to managing your hospitality venue as each location is different so you will have to adapt to maintain proper hygiene and safety in the kitchen and the rest of your venue. This is why we offer editable cleaning schedule templates that can be amended based on your needs and requirements to ensure that it is fit for purpose.

2. Ensure a high level of cleanliness in your venue

cleaning windows.jpg

As a business owner, it is important that you can be confident that regular cleans of your venue are being conducted. Consider trying our online cleaning schedule template where reminders can be set as often as is required.

Within the cleaning schedule for a bar, you can include as much attention to detail as necessary to ensure the most comprehensive cleans. Schedule and assign cleaning duties to staff with a clear description of what area needs cleaning, who is responsible and when they are required to clean. By giving accountability, this should improve the overall cleanliness of your venue.

3. Meet Covid-19 secure requirements

Using an online restaurant cleaning schedule for your venue can include important information which helps your staff quickly understand what materials and PPE requirements are needed for various cleans in the business.

The current government guidelines require frequent cleaning of work areas and equipment between uses with your usual cleaning products. It also outlines cleaning surfaces and objects between each customer. This may include cleaning tables, card machines, chairs, trays, and laminated menus in view of customers before use.

You can view the full list of health and safety requirements for bars, pubs, and restaurants or read about our top tips to make sure you ace your next health and safety inspection here:

By making use of our cleaning schedule templates, you can add, remove, or edit specific requirements in line with changes to such guidance to ensure everything is in order without needing to chase down staff.

4. Proven commitment to hygiene standards

clean hands.jpg

Online cleans are time-stamped and show a clearly marked record of good hygiene practice in your venue which is also integrated into our compliance package versus the alternative paper schedules which can get easily damaged or lost.

For instance, hygiene standards at the present time involve specific cleaning procedures and providing hand sanitiser for staff and customers, this can be proven once completed using an online checklist system within our cleaning schedule templates.

5. Foolproof and fuss-free system


Using an online system means that cleans can be conducted and completed by a single member of staff on their own device which is only being touched by the individual to uphold the highest standards of infection control. This can be accessed by management at any given time for peace of mind that regular cleans have been completed to the required standards at the correct time of day.

So why not make the switch to a foolproof system where you can schedule your cleans to ensure they are not missed with alert and notifications. In Hopsys cleaning schedule tool you can provide instructions as a reference point for employees with cleaning duties so specific duties are clear and they know exactly what is required of them. Finally, you can personalise the cleaning schedule to a restaurant, pub, bar, or another venue by adding your own completion questions.


Find out more about our and ensure that you can demonstrate COVID-19 compliance at your bar, pub, or restaurant today with time-stamped and editable templates accessed from any device or smartphone.

Share this post