Manage every leave request easily
Staff request leave in the app, managers approve or decline it, and it appears straight on the rota, so you plan around who is off instead of finding out on the day.
What is Hopsy's holiday and leave management?
Hopsy holiday and leave management lets staff request leave in the app, which managers approve or decline in one queue, with the decision recorded and visible straight away. Approved leave shows directly on the rota and clashes are flagged before you publish, so you plan around who is actually available. Hopsy also supports holiday accrual and calculates holiday pay from recent shift patterns, which is exactly what variable hours hospitality teams need.
The problem, if this sounds familiar
Leave is small until it collides with a busy shift. The usual pattern is this.
Requests live everywhere and nowhere.
Holiday gets asked for by text, in passing, or on a scrap of paper, and the one that mattered is the one that gets missed.
Clashes surface too late.
Two key people booked off the same weekend, and nobody sees it until the rota is already out and the shift is short.
Variable hours make holiday pay hard.
With staff on different hours week to week, working out the right holiday entitlement and pay is fiddly and easy to get wrong.
How leave management works in Hopsy
Requests in one place, approved in one tap
Staff request leave in the app. Managers see every request in one queue, approve or decline it, and the decision is recorded and visible to the person straight away.
- Digital leave requests from staff
- One approval queue for the manager
- Decisions recorded and visible to staff
Leave on the rota, clashes flagged
Approved leave shows directly on the rota, and clashes are flagged before you publish, so you build the week around who is actually available.
- Approved leave visible on the rota
- Clashes flagged before publishing
- Staff availability planned in
Holiday accrual and pay handled
Hopsy supports holiday accrual and calculates holiday pay based on recent shift patterns, which is exactly what variable hours hospitality teams need.
- Accrual tracked as staff work
- Holiday pay from recent shift patterns
- Less manual calculation and fewer errors
At a glance
- Digital leave requests and one tap approvals
- Approved leave visible directly on the rota
- Clashes flagged before you publish
- Holiday accrual and pay for variable hours teams
- Part of the same app as rotas and wage cost
See How Hopsy Can Help Your Business
From rota management to compliance and more. Hopsy is there to help you every step of the way.
Each is a way into the same connected system. Start with the one that’s hurting most — every feature builds to one of the five outcomes.
Holiday and leave management, frequently asked questions
Can staff request holiday themselves?
Yes. Staff request leave in the app, and managers approve or decline it in one place, with the decision recorded and visible to the person.
Does approved leave show on the rota?
Yes. Approved leave appears directly on the rota, and clashes are flagged before you publish, so you plan around who is available.
How is holiday pay calculated for variable hours staff?
Hopsy supports holiday accrual and calculates holiday pay based on recent shift patterns, which is what hospitality teams on variable hours need.
Stop finding out about holiday on the day.
Set up a venue, take a leave request and watch it land on the rota. Free, no card.