Issue a policy once, and prove every member of staff has read it.
Push policies to every venue, track who has read and signed each one, and hold a time stamped record of acknowledgement. So a policy is not just sent, it is proven to have landed.
What is Hopsy's policy management?
Hopsy's policy management lets you push a policy from a central library to every venue and track who has read and signed each one, with a date and time stamped record of acknowledgement. Policies are version controlled and can be re issued automatically on a schedule, and it affects the venue score if they are not done. So a policy is not just sent, it is proven to have landed at every site.
The problem, if this sounds familiar
A policy only protects you if staff have actually read it, and you can prove they have. The gap looks like this.
You cannot prove they read it.
A policy emailed or pinned to a wall is not acknowledged, so in a dispute you cannot show the member of staff ever received it.
Updates never reach everyone.
A policy changes, but there is no reliable way to get the new version to every site and confirm it has been read.
Re signing gets forgotten.
Policies that need re reading periodically, like underage drinking, quietly lapse because nobody is tracking the schedule.
How policy management works in Hopsy
Issue to every site, or the right ones
Push a policy from a central library to every venue, or target it by site, role or company access, so the right people get the right documents.
- Central policy library
- Targeted by venue, role or access level
- Version controlled so everyone sees the current one
Read, signed and time stamped
Staff read the policy and provide a signature, and Hopsy logs the date and time, so acknowledgement is a matter of record, not assumption.
- Read receipts and digital signatures
- Date and time stamped acknowledgement
- Reporting on who has and has not signed
Re issued on a schedule
Policies that need periodic re reading are re issued automatically on the schedule you set, and it affects the venue score if they are not done, so nothing lapses quietly.
- Automatic re issue on your schedule
- Affects the venue score if unread
- Reminders for unread or unsigned policies
At a glance
- Central policy library, issued to every site
- Targeted by venue, role or access level
- Read receipts and digital signatures, time stamped
- Automatic re issue on your schedule
- Reporting on who has and has not acknowledged
See How Hopsy Can Help Your Business
From rota management to compliance and more. Hopsy is there to help you every step of the way.
Each is a way into the same connected system. Start with the one that’s hurting most — every feature builds to one of the five outcomes.
Policy management, frequently asked questions
Can I prove a member of staff read a policy?
Yes. Each policy records who read and signed it, with a date and time stamp, which is exactly the evidence you need in a dispute or an audit.
Can policies be re read periodically?
Yes. Policies such as underage drinking can be re issued automatically on a schedule, and it affects the venue score if they are not done.
How do I make sure everyone has the current version?
Policies are version controlled and pushed from a central library, so every site sees the current version and you can track acknowledgement of it.
Prove your policies have landed, at every site.
Set up a venue, issue a policy and watch the sign offs come back. Free, no card.