When someone asks for the records, you have them. On any day.
Every check, temperature, policy and action logged as it happens, with a time, a name and a photo. So an inspection is a short job, not a scramble through clipboards and folders.
How does Hopsy prove a check was done?
Hopsy captures evidence as the work happens — fridge, cooking and probe checks logged as the kitchen works, fire, cellar and opening checks ticked off with a photo, and policies read and signed with a date and time stamp. Nothing is written up later, so the inspection pack builds itself and you can put your hand on the proof on any day.
You are compliant. You just cannot always prove it.
The checks probably are being done. But the food safety diary lives in the kitchen, the fire records are in a folder, the cellar log is on a clipboard and the policy sign offs are somewhere in a filing cabinet. When an inspector walks in, or an insurer asks, or an incident needs defending, being compliant is not enough. You have to put your hand on the proof, quickly, and that is where good operators get caught cold.
An inspection becomes a stressful scramble instead of a routine ten minutes.
A missing record can turn a defensible position into a liability, in a dispute or a claim.
You carry a low, constant worry that you could not prove your standards on demand.
Evidence is captured as the work happens, not reconstructed afterwards.
Fridge, cooking and probe checks are logged as the kitchen works. Fire, cellar and opening checks are ticked off with a photo, in order, at the venue. Policies are read and signed with a date and time stamp. Nothing has to be remembered or written up later, because the record is created in the moment the task is done. The inspection pack builds itself.
- Food safety: temperatures, cooking, cooling, hot holding and probe calibration, logged live.
- Fire and health and safety: checks, risk assessments and evacuation records, on file.
- Policies: who was issued each one, who has read it and who has signed, with dates.
- Actions: every issue raised, who owned it, what they did and when it closed.
“Onboarding venues is genuinely easy and the support is brilliant. Compliance and food safety are finally in one place, ready whenever an inspector walks in.”
At a glance
- Every check logged with a time, a name and a photo.
- Food safety records built for EHO scrutiny, kitchen ready on any day.
- Fire, health and safety and licensing records in one place, not four.
- A full audit trail you can hand over in seconds, not hours.
Frequently asked questions
Is the food safety record accepted by an EHO?
Hopsy produces a complete, time stamped digital record of your food safety checks, which is exactly what an inspector is looking for. Digital records are recognised and, because they are logged live with evidence, they are often clearer and more complete than a paper diary.
What happens if a check is missed?
A missed check is visible immediately, and Hopsy can raise a corrective action so it is followed up and recorded. That is far stronger than a gap in a paper book that nobody notices until an inspection.
Can I prove a policy was issued and read?
Yes. Every policy shows who it was issued to, who has read it and who has signed, each with a date and time stamp, which is exactly the evidence you need in a staff dispute or an audit.
Be ready for any inspection, on any day.
Book an operations review and we will show you the inspection pack building itself across your sites, or start free with a single venue.