Staff rota software that shows the wage cost before you publish.
Build the rota, watch the live wage cost update as you go, then clock the team in against it. Connects your checks, compliance and reporting in one app.
What is Hopsy's staff rota software?
Hopsy staff rota software lets you build a rota and see the live wage cost — including employer NI and pension — before you publish it, then clock the team in against it with GPS. It is part of one app with your checks, compliance and reporting, so labour data is never stranded in a standalone tool.
The problem, if this sounds familiar
With rotas, the problems usually show up in the same places: controlling wage costs, paying for the hours actually worked, and keeping everything connected.
The wage cost lands too late.
You build the rota in a spreadsheet and only learn the real cost after a quiet shift has already eaten the margin.
Planned hours are not paid hours.
People clock in early, drift late, or get marked present when they are not, and you pay for hours nobody actually worked.
It lives apart from everything else.
The rota is in one app, checks in another and payroll somewhere else, so nothing reconciles without re keying.
How Hopsy's rota software works
Live wage cost as you build
Drag shifts in and the cost, including NI and pension, updates instantly against your target percentage. Catch an over staffed Tuesday before it is published, not after payday.
- Real time cost against your sales target
- NI and pension built into the figure
- Over and under staffing flagged per shift
Clock in against the published shift
Staff clock in on their own phone, tied to the venue by GPS. Planned and actual hours sit side by side, so buddy punching and shift creep stop quietly leaking margin.
- GPS clock in tied to the venue
- Planned against actual hours, side by side
- Weekly sign off ready for payroll
Built by the team, from any device
Publish to staff phones, take availability and holiday requests, and surface clashes before they become a no show, all in the same app your team already uses for checks.
- Availability and holiday in one place
- Clashes flagged before publishing
- Shift swaps with manager approval
At a glance
- Live wage cost, including NI and pension, before you publish
- GPS clock in tied to the venue
- Planned against actual hours, signed off weekly
- Availability, holiday and shift swaps in one place
- Same app as your checks, compliance and reporting
- Single sites and multi site groups, free to start
See How Hopsy Can Help Your Business
From rota management to compliance and more. Hopsy is there to help you every step of the way.
Hopsy rota against a spreadsheet
| What you need | Spreadsheet rota | Hopsy |
|---|---|---|
| Wage cost known before you publish | ||
| NI and pension in the figure automatically | ||
| Planned hours reconciled to actual | ||
| Buddy punching prevented | ||
| Connected to checks and reporting |
Each is a way into the same connected system. Start with the one that’s hurting most — every feature builds to one of the five outcomes.
Staff rota software, frequently asked questions
What is the best rota software for hospitality?
The best hospitality rota software shows wage cost as you build and ties clock in to the venue. Hopsy does both in the same app as your checks and compliance, so labour data is not stranded in a standalone tool.
Does the rota show wage cost including NI and pension?
Yes. The live cost figure includes employer NI and pension, measured against your sales target, so you see the true cost of a shift before you publish it.
How does GPS clock in stop buddy punching?
Staff clock in on their own phone, located at the venue, against the published shift, so hours cannot be logged for someone who is not there, and actual hours reconcile to the plan.
Can staff swap shifts and request holiday?
Yes. Availability, holiday and shift swaps run through the app with manager approval, and clashes are flagged before the rota is published.
Does it work for multi site groups, and is there a free version?
It works for single sites and multi site groups, and you can start free with no card. Paid plans scale by number of venues, month to month.
Build a rota and watch the cost live.
Set up one venue, drop in a week of shifts and see the wage cost update. Free, no card, in an afternoon.